Data Specialist

This is a full- time (40 hours per week), non-exempt (hourly) position under the daily supervision of the Executive Director.

ESSENTIAL FUNCTIONS of the position:

1. Conduct and coordinate data entry into appropriate database for assigned projects.
2. Maintain accurate records and generate reports of all activities.
3. Represent the agency in a positive and professional manner, working effectively with all members of the administrative team and the overall agency. Maintain a commitment to high-quality services.
4. Other, as assigned.

Within each duties or functions, the Research & Data Specialist is specifically responsible for the following:

1. Conduct and coordinate data entry into appropriate database for assigned projects, including CASS/Shawnee County Early Childhood Block Grant, United Way of Topeka and Child Care Aware^® of Kansas.
   1. Enter agency data into appropriate database.
   2. Submit data reports to project manager in a timely manner.
   3. Respond to data inquiries.
   4. Perform data checks to assure consistent data entry practices.
   5. Perform data checks and reports for provider services managers regarding the status of staff data entry.
2. Maintain accurate records and generate reports of all activities.
   1. Maintain a system that records all data received from coaches and allows comparison with data records for various database systems.
   2. Provide regular data checks to ensure accuracy with all data entry.
   3. Provide regular updates to the management team regarding data entry efforts and results, identifying any challenges or obstacles to meeting deadlines and program outcomes.
3. Represent the agency in a positive and professional manner, working effectively with all members of the administrative team and the overall agency. Maintain a commitment to high-quality services.
   1. Attend all staff and project meetings.
   2. Work cooperatively with others, sharing your skills, strengths and expertise to the benefit of the agency and team.
   3. Maintain regular communication with staff.
   4. Attempt to resolve conflict with a staff member first directly with that person, and then take the issue to a supervisor when needed.
   5. Support the mission of the Child Care Resource & Referral.
   6. Follow all ERC personnel guidelines and represent the agency in a professional manner.
   7. Provide the highest quality of customer service possible in every instance.
4. Other, as assigned.

SKILLS REQUIRED TO PERFORM THE DUTIES OF THE POSITION:

1. High level of computer proficiency, including Microsoft Office programs.
2. Excellent attention to detail, with high level of accuracy.
3. Ability to stay on task and work effectively both independently and as part of a team.
4. Highly organized, with demonstrated ability to manage time, meet established deadlines and prioritize workload.

KNOWLEDGE, EDUCATION AND EXPERIENCE REQUIREMENTS NEEDED TO PERFORM THE DUTIES OF THE POSITION:

1. High school diploma or GED required. Post-high school education is optional but beneficial.
2. High proficiency with data entry and experience working with databases.
3. High proficiency with Microsoft Excel functions and data lists.
4. Demonstrated ability with administrative tasks.

WEIGHT LIFTING (OR OTHER PHYSICAL) REQUIREMENTS TO PERFORM THE DUTIES OF THE POSITION:

1. Ability to sit for most of an 8-hour workday.
2. Ability to stand, bend and lift approximately 20 pounds.

LICENSING OR OTHER SPECIAL CERTIFICATIONS REQUIRED:

1. Attain a minimum of 6 clock hours of professional development annually relevant to the position and scope of work.
2. Must pass a KBI/DCF Child Abuse Registry check annually.

ERC Resource & Referral, d/b/a Child Care Aware^® of Eastern Kansas, provides services to child care programs in a 33-county area, and referrals to families state-wide. Each staff member is assigned to a team and given specific counties to serve as outlined by either the project or by agency management. The Data Specialist works from the agency’s Topeka office.

ERC RESOURCE & REFERRAL RESERVES THE RIGHT TO MODIFY, INTERPRET OR APPLY THIS POSITION DESCRIPTION IN ANY WAY THE COMPANY DESIRES. THIS POSITION DESCRIPTION IN NO WAY IMPLIES THAT THESE ARE THE ONLY DUTIES, INCLUDING ESSENTIAL DUTIES, TO BE PERFORMED BY THE EMPLOYEE OCCUPYING THIS POSITION. THIS POSITION DESCRIPTION IS NOT AN EMPLOYMENT CONTRACT, IMPLIED OR OTHERWISE. THE COMPANY REMAINS AN “AT WILL” EMPLOYER. QUALIFIED EMPLOYEES WHO REQUIRE REASONABLE ACCOMMODATIONS TO PERFORM THE ESSENTIAL FUNCTIONS OF THE POSITION SHOULD NOTIFY THE EXECUTIVE DIRECTOR.

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